FILE ORGANIZATION

The file is an important tool to control the business of any company. Every activity issues documents that must be preserved.

 

The file organization, especially when integrated into a system of procedures, grants more efficiency to the company's activities, offering right information, to the right person at the right time, reducing waste of human, material and financial resources.

 

METHODOLOGY

 

Planning - Identify the real situation, the basic necessities, the environmental conditions and the needs of users;

Definition of physical space - Choose the location to store the file, measure the needs of their suitability, both physical and structural;

Life Cycle - is the organization of documentary production and the identification of documents in relation to the guard time;

Methodology of organization – It is the classification of the documents, the control of the access, the safety of the information and its final destination;

Team training - To ensure continuity of File System implemented.

 

UTILITY

 

  • Disclose what has been done, what is to be done and the results;

  • Reduce re-work;

  • Taking advantage from lessons learned;

  • Find good partners and good suppliers;

  • Evaluate the project in parts and as a whole;

  • Transmit orders and teach how to do;

  • Free time to enjoy the life.

 

BENEFITS

 

  • Superior quality;

  • Lower cost;

  • Best deadline.